Privacy Policy

2.1 Registration Information

• Full name
• Email address
• Institutional affiliation
• Year of study or professional status
• Country of residence
• Contact details

2.2 Payment Information

• Payment transaction data (processed securely through our payment provider EuPlătesc)
• Billing information

Important: We do not store or have access to your complete credit/debit card details. All card information is processed securely by our authorized payment provider EuPlătesc.

2.3 Academic and Scientific Information

• Abstract submissions (for presenting authors)
• Author and co-author information
• Scientific coordinator details
• Presentation materials

2.4 Visa Application Data

If you apply for a visa invitation letter, we may collect:

• Passport information
• Nationality
• Date of birth
• Other information required by Romanian authorities

2.5 Photos, Videos, and Audio Recordings

During the conference, we will take photos, videos, and audio recordings of attendees for promotional, educational, and archival purposes. By participating in MEDIS 2026 and accepting the Terms & Conditions, you consent to the publication of such materials on:

• The official MEDIS website
• Social media platforms (Instagram, Facebook, TikTok)
• Professional journals and publications
• Marketing and promotional materials

Opt-out: If you do not wish to appear in any photos, videos, or audio recordings, you must submit a request to hello@medistimisoara.ro at least 20 days before the conference begins.

2.6 Technical Data

• IP address
• Browser type and version
• Device information
• Usage data and analytics

5.1 Payment Processors

EuPlătesc - Our authorized payment provider that processes all online payments securely.

5.2 Government Authorities

Romanian immigration authorities and embassies/consulates for visa processing purposes.

5.3 Service Providers

Third-party service providers who assist with website hosting, email services, printing services, and event management.

5.4 Academic Partners

Conference speakers, scientific committee members, and academic institutions (only information relevant to their roles).

5.5 Law Enforcement

Law enforcement and regulatory bodies when required by law or to prevent fraud and illegal activities.

6.1 Right of Access

You can request a copy of the personal data we hold about you.

6.2 Right to Rectification

You can request correction of inaccurate or incomplete personal data.

6.3 Right to Erasure ("Right to be Forgotten")

You can request deletion of your personal data in certain circumstances (subject to legal obligations and legitimate interests).

6.4 Right to Data Portability

You can request your data in a structured, commonly used format for transfer to another organization.

6.5 Right to Object

You can object to processing based on legitimate interests or for direct marketing purposes.

6.6 Right to Withdraw Consent

Where processing is based on consent, you can withdraw it at any time.

6.7 Right to Lodge a Complaint

You can file a complaint with the Romanian Data Protection Authority (ANSPDCP) or your local supervisory authority.